UToledo Human Resources

New Hires

Welcome to the University of Toledo!

Attention New Faculty:  Please click here.

Staff New Hire Requirements

These requirements must be completed prior to your first day of employment.

1.  New Hire Forms

2.  Education and Certification
     Submit the following documents as required for the offered position:
          a.  High School Diploma or Equivalent- official document or transcripts
          b.  Certification
          c.  Official Transcripts (copies are not accepted)- your official transcripts verifying your college degree(s) as required for
               the offered position, must be mailed directly from the college/school in a sealed envelope to:

The University of Toledo Human Resources
Attn: (HR personnel who contacted you)
MS 205
2801 W. Bancroft St.
Toledo, OH  43606-3390

3.  Health Screening Requirements for Health Science Campus - Faculty and Staff

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, effective July 1, 2019, the University of Toledo Health Science Campus Medical Center requires all candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings. Any employment offer is conditional upon successful completion of a cotinine test.

     Health Screening Requirements
     Respirator Mask Fit Questionnaire- for anyone with direct patient contact

Beginning Employment

Orientation - Information to access new hire orientation will be sent via email by an HR Consultant/Specialist. 

E-mail/UTAD access - Once your paperwork has been entered into the Banner payroll system your UTAD access and e-mail address will be automatically generated.  To activate your UTAD and e-mail account please click here and follow the instructions.

W4 Federal Tax Exemption or Allocations - Once you have activated your UTAD account above you may go online to My UT to update your exemption or allocations.  Please click here for instructions. 

For assistance in determining whether you are eligible for exemption or the number of allocations to elect please click here and use the Personal Allowances and Deductions and Allowances Worksheets.

Direct Deposit - Once you have activated your UTAD account you may go online to My UT to sign up to have your check direct deposited into the account(s) of your choice.  Please click here for instructions. 

ID Badge - Twenty-four (24) hours after you have activated your UTAD account, you may go online to My UT to request your ID Badge.  Click on the Employee Tab - My Toolkit - ID's.   Please click here for further instructions.  Please contact Auxiliary Services at rocketcard@utoledo.edu or 419-530-5842 for questions and issues regarding this process.  There is no charge for an employee's first ID Badge.

Parking - Once you have activated your UTAD account, you may go online to My UT to register your vehicle.  Please click here for further instructions.  Please contact the Parking Services Office at parking@utoledo.edu or 419-530-4100 for questions and issues regarding this process.

Last Updated: 2/5/21