UToledo Human Resources

Manager's Toolkit


The economy has created ongoing challenges for the financial health of our institution. Effective immediately and will remain in effect until further notice, a hiring freeze has been implemented. While this was a difficult decision, it is one that is in the best long-term interest of UToledo. Please note, grant funded and direct patient care positions are not included in the hiring freeze.

To request an exemption to fill an opening, please download and complete the Hiring Freeze Exemption Request Process.

For guidance on filling a Staff opening, please refer to the Process for Filling Staff Positions.

Salary Reviews and Salary Adjustments Procedure


Employment Forms
     > Position Justification Form
     > Position Description Template - Main Campus
Position Description Template - Health Science Campus
Position Information Questionnaire - Hourly Positions ( Job Audit/Position Review)
     > Position Information Questionnaire - Salaried Positions  ( Job Audit/Position Review)

     > Cornerstone Access Request

Independent Contractors
     > Procedure for Contracting with Independent Contractors (including Consultants)
     > Independent Contractor - Form A (Submit to Human Resources - Employment)

Personnel Action Forms

     > Academic Personnel Action | APA (Faculty)
     > Extra Compensation | UPA
     > EPAF (electronic personnel action form) Instructions (currently in use for all Student and Graduate Assistant needs) (For assistance completing Graduate Assistant forms, please contact the College of Graduate Studies)
     > Removal from Payroll



Labor and Employee Relations


 Reasonable Suspicion

Professional Staff Association
The PSA of The University of Toledo consists of roughly 1,200 classified-exempt and unclassified administrative and professional employees who do not belong to a bargaining unit, and all full- and part-time unclassified staff, excluding those with faculty rank.  The Professional Staff Council (PSC) is the elected body that represents Professional Staff Association (PSA) to the administration on topics such as the past PSA compensation study, changes in health benefits, planning the Outstanding Staff Awards and other various issues.  Please feel free to contact any of the PSC members directly to learn more.

The University of Toledo Policy Website
This link provides you with access to the UToledo Policy Website. The website is divided into into the following sections:
> Bylaws of the Board of Trustees
     > Administration
     > Human Resources
     > Academic
     > Student Life
     > Athletics
     > UToledo Medical Center

The website can be searched by topic or policy number. This is also the site for reviewing policy drafts and offering comments or suggestions.
Additional resources at this page include:
> Policy Continuation Statement
     > Records Retention Manual
     > Superseded Policies
     > Policy Template
     > University Committees List

Workers Compensation
The Worker's Compensation link takes you to the Risk Management and Worker's Compensation website and covers:
> Risk Management
     > Worker's Compensation - Main Campus
     > Worker's Compensation - Health Science Campus
     > Contact Information for Risk Management and Worker's Compensation team

Leaving University Employment
If you have an employee who will be leaving employment with The University of Toledo through voluntary separation including retirement, this area will help you manage their transition. The Leaving University Employment link will provide you with information and documents:
> Separation Documents
     > Separation Process
     > Exit Checklist
     > Vacation and Sick Leave Payouts
     > Medical, Dental and Vision Benefits
     > Retirement Plan
     > Paycheck Deductions


Last Updated: 10/14/20