COVID-19

UToledo COVID-19 Vaccine Requirement

Frequently Asked Questions


Who does the COVID-19 requirement apply to?

All UToledo students, faculty and staff.

What is the deadline to have been vaccinated against COVID-19?

UToledo announced its vaccination requirement Sept. 1, 2021, and set a deadline of Nov. 15, 2021, for current employees and students to be vaccinated or have an approved exemption.

Students new to UToledo are required to be fully vaccinated or have an approved exemption within eight weeks of the first day of classes in their first semester.

Full vaccination is defined as having received all recommended doses in the primary COVID-19 vaccination series.

Which COVID-19 vaccines qualify to meet this requirement?

A COVID-19 vaccine will qualify under this requirement if the vaccine has:

  • U.S. Food and Drug Administration (FDA) full approval or Emergency Use Authorization (EUA)
  • World Health Organization (WHO) Emergency Use Listing (EUL)

The three vaccines with FDA approval or EUA available in the United States are:

  • Pfizer-BioNTech (two dose) (Full FDA approval for individuals 16 years and older; EUA for individuals age 5 to 15)
  • Johnson & Johnson/Janssen (one dose) (EUA for individuals 18 years and older)
  • Moderna (two dose) (Full FDA approval for individuals 18 years and older)

For the status of COVID-19 vaccines included in the WHO EUL, please see the World Health Organization’s COVID-19 vaccine website.

How Do Federal COVID-19 Vaccine Requirements Impact UToledo?

Since UToledo implemented its COVID-19 vaccine requirement on Sept. 1, 2021, new federal COVID-19 vaccine mandates were announced.

A rule from the U.S. Centers for Medicare and Medicaid Services requires all individuals at healthcare settings receiving CMS funding to be fully vaccinated against COVID-19. This includes employees, students and trainees.

In Ohio, individuals subject to the CMS rule were required to receive a first vaccine dose by Feb. 14 and be fully vaccinated by March 15.

This federal rule does not permit philosophical exemptions.

An executive order that would require full vaccination of employees at entities holding contracts with the federal government is temporarily on hold as it is challenged in federal court.

 

Where can I get a COVID-19 vaccine?

The University of Toledo, in partnership with The University of Toledo Medical Center, has COVID-19 vaccines available to faculty, staff and students at three on-campus locations:

  • Main Campus Pharmacy, 10 a.m. to 2 p.m., Monday through Friday.
  • Outpatient Pharmacy in the UTMC Medical Pavilion on Health Science Campus, 8 a.m. to noon, Monday through Friday.
  • UTMC Comprehensive Care Center on Glendale Avenue, 9 a.m. to 11 a.m., Tuesday through Friday.

There also are many locations in Ohio that offer the vaccination, and a list of these sites can be found using the Ohio Department of Health’s online tool.

Will there be a requirement to get a booster dose of COVID-19 vaccine?

We will follow U.S. Centers for Disease Control and Prevention (CDC) and U.S. Food and Drug Administration (FDA) guidance related to the need for a booster or annual dose of the COVID-19 vaccine.

While booster doses are strongly encouraged for all eligible faculty, staff and students, they are not currently included as part of the University’s vaccine requirement.

However, the U.S. Centers for Medicare and Medicaid Services does require healthcare facilities receiving CMS funding to have a process for tracking booster shots among their employees, students and trainees.

Employees and clinical learners at The University of Toledo Medical Center and other University-affiliated clinical sites who have received a booster shot should upload documentation through the University’s vaccine registry portal by Monday, Feb. 14.

How do I submit my vaccination records?

Once you have received all the required doses of your selected vaccine, you must upload your proof of full vaccination to the secure UToledo vaccine registry. If you have lost or misplaced your vaccination card, contact your vaccination provider to request replacement records. If you received your vaccine through UTMC, you can call 419.383.3668 for assistance.

How do I get an exemption from the COVID-19 vaccination requirement?

The University does allow for a limited set of exemptions to the COVID-19 vaccination requirement. Any request for an exemption will be considered on a case-by-case basis, and there is no guarantee that a request for exemption will be approved. Requests for exemptions need to be submitted to utvaccinereg.utoledo.edu.

 

What religious/philosophical or medical exemptions are considered under this requirement?

  • Medical Exemption: An exemption from the COVID-19 vaccination requirement due to medical reasons requires a written statement from a qualified licensed healthcare provider (M.D., D.O., N.P., or P.A.) that the COVID-19 vaccine is contraindicated for the individual and can potentially be harmful due to medical conditions that might lead to a bad reaction from the vaccine.
  • Religious Exemption: An exemption due to an individual’s sincerely held religious beliefs requires a signed document stating the employee declines the vaccine due to religious beliefs and/or practices that conflict with the vaccine requirement.
  • Philosophical Exemption: An exemption due to an individual’s sincerely held philosophical beliefs requires a signed document stating the student declines the vaccine due to reasons of conscience by the individual (or parent/guardian). Philosophical exemptions are available only for students and employees who are not in a clinical setting and, therefore not subject to the more stringent CMS requirements.

What Factors Qualify for a COVID-19 Vaccination Medical Exemption?

An individual can request a medical exemption if they have a documented allergic reaction to an ingredient in the COVID-19 vaccine with appropriate documentation from their healthcare provider.

  • Polyethylene Glycol (PEG) is an ingredient in the mRNA of COVID-19 vaccines (Moderna and Pfizer) and an individual with a documented PEG allergy should not receive an mRNA vaccine.
  • Polysorbate is an ingredient in the Johnson & Johnson/Janssen vaccine, and an individual with a documented polysorbate allergy should not receive a Johnson & Johnson/Janssen vaccine.

Those with a history of allergic reactions to other vaccines or other medical injections will be considered for a medical exemption on a case-by-case basis, and will be determined based on appropriate information/documentation provided by their healthcare provider.

What factors typically do not qualify for a COVID-19 vaccination medical exemption?

A history of vaccine side effects over the 24-72 hours after receiving a non-COVID-19 vaccine, such as a low-grade fever, chills, headache or body aches, will not be considered for a medical exemption.
  • The U.S. Centers for Disease Control and Prevention (CDC) recommends that individuals with allergies to foods, oral medications, animals/pets, venom, latex or other environmental allergens get vaccinated against COVID-19. A history of these types of allergies will not be considered for a medical exemption.
  • Other examples of conditions that are not eligible for a medical exemption include:
    • A history of COVID-19 infection.
    • A history of receiving monoclonal antibody infusion for COVID-19 prior to 90 days before the deadline.
    • Presence of a positive COVID-19 antibody on a blood test.
    • A history of immune-compromising conditions in which vaccines may be less effective in some patients.

How do I submit my request for exemption from the COVID-19 vaccination requirement?

Exemption request forms can be downloaded and submitted through the University’s secure vaccine registry portal.

How will I be informed about the outcome of my COVID-19 vaccine exemption request?

Individuals requesting an exemption from the COVID-19 vaccination requirement will receive an email confirming the status of their request.

What if I do not get either a COVID-19 vaccine or an approved exemption by the deadline?

UToledo will follow the guidance from the federal government on the COVID-19 vaccine requirements, including consequences that would be required for noncompliance. Employees who have not been vaccinated against COVID-19 and who do not have a valid exemption may be subject to disciplinary and/or corrective action procedures. 

I am working remotely. Does this recommendation apply to me?

Yes, the University's COVID-19 vaccine requirement applies to all faculty and staff who are working on campus and remotely. Students who are taking all online courses are only required to be vaccinated if they wish to participate in on-campus activities.

Last Updated: 6/27/22