COVID-19

UToledo COVID-19 Vaccine Requirement

Frequently Asked Questions


Who does the COVID-19 requirement apply to?

All UToledo students, faculty and staff.

What is the deadline to have been vaccinated against COVID-19?

UToledo announced its vaccination requirement Sept. 1, 2021, and set a deadline of Nov. 15, 2021, for employees and students to be vaccinated or have an approved exemption.

Which COVID-19 vaccines qualify to meet this requirement?

A COVID-19 vaccine will qualify under this requirement if the vaccine has:

  • U.S. Food and Drug Administration (FDA) full approval or Emergency Use Authorization (EUA)
  • World Health Organization (WHO) Emergency Use Listing (EUL)

The three vaccines with FDA approval or EUA available in the United States are:

  • Pfizer-BioNTech (two dose) (Full FDA approval for individuals 16 years and older; EUA for individuals age 12 to 15)
  • Johnson & Johnson/Janssen (one dose) (EUA for individuals 18 years and older)
  • Moderna (two dose) (EUA for individuals 18 years and older)

For the status of COVID-19 vaccines included in the WHO EUL, please see the World Health Organization’s COVID-19 vaccine website.

How do the Federal COVID-19 Vaccine Requirements Impact UToledo?

Since UToledo implemented its COVID-19 vaccine requirement on Sept. 1, new federal COVID-19 vaccine mandates were announced.

While a proposed rule from the Occupational Safety and Health Administration ordering large employers of more than 100 individuals to mandate their employees get vaccinated does not apply to us, the University is bound by two other federal rules. An executive order requires full vaccination of employees at entities holding contracts with the federal government. Another, from the Centers for Medicare and Medicaid Services, requires individuals at healthcare facilities receiving CMS funding to be fully vaccinated. 

These federal rules do not permit philosophical exemptions.

Where can I get a COVID-19 vaccine?

The University of Toledo, in partnership with The University of Toledo Medical Center, has COVID-19 vaccines available to faculty, staff and students at three on-campus locations:

  • Main Campus Pharmacy, 10 a.m. to 2 p.m., Monday through Friday.
  • Outpatient Pharmacy in the UTMC Medical Pavilion on Health Science Campus, 8 a.m. to noon, Monday through Friday.
  • UTMC Comprehensive Care Center on Glendale Avenue, 9 a.m. to 11 a.m., Tuesday through Friday.

There also are many locations in Ohio that offer the vaccination, and a list of these sites can be found using the Ohio Department of Health’s online tool.

Will there be a requirement to get a booster dose of COVID-19 vaccine?

We will follow U.S. Centers for Disease Control and Prevention (CDC) and U.S. Food and Drug Administration (FDA) guidance related to the need for a booster or annual dose of the COVID-19 vaccine.

How do I submit my vaccination records?

Once you have received all the required doses of your selected vaccine, you must upload your proof of full vaccination to the secure UToledo vaccine registry. If you have lost or misplaced your vaccination card, contact your vaccination provider to request replacement records. If you received your vaccine through UTMC, you can call 419.383.3668 for assistance.

How do I get an exemption from the COVID-19 vaccination requirement?

The University does allow for a limited set of exemptions to the COVID-19 vaccination requirement. Any request for an exemption will be considered on a case-by-case basis, and there is no guarantee that a request for exemption will be approved. Requests for exemptions need to be submitted to utvaccinereg.utoledo.edu.

Medical Exemption Form (Employees and Students)

Religious Exemption Form (Employees)

Religious/Philosophical Exemption Form (Students)

What religious/philosophical or medical exemptions are considered under this requirement?

  • An exemption based on an employee’s personal sincerely held religious beliefs can be requested by completing the Request for Religious Exemption form and submitting it to utvaccinereg.utoledo.edu. Requests for vaccine exemption must be related to an employee’s religious beliefs and/or practices that conflict with the University’s vaccine requirement.
  • Philosophical exemptions remain available only for students who are not employees of the University and who are not in a clinical healthcare learning environment and, therefore, are not subject to the more stringent federal requirements. Students may request a religious exemption with the same form. Students requesting an exemption based on their personal sincerely held religious or philosophical beliefs and/or practices need to submit a completed Religious/Philosophical Exemption form to utvaccinereg.utoledo.edu.
  • Students and employees can request a medical exemption based on a health-related contraindication through submission of the Request for Medical Exemption form to utvaccinereg.utoledo.edu, including explanation and signature by their healthcare provider. All medical exemptions will be reviewed on a case-by-case basis.

○ An individual can request a medical exemption if they have a documented allergic reaction to an ingredient in the COVID-19 vaccine with appropriate documentation from their healthcare provider.

■  Polyethylene Glycol (PEG) is an ingredient in the mRNA of COVID-19 vaccines (Moderna and Pfizer) and an individual with a documented PEG allergy should not receive an mRNA vaccine.

■  Polysorbate is an ingredient in the Johnson & Johnson/Janssen vaccine, and an individual with a documented polysorbate allergy should not receive a Johnson & Johnson/Janssen vaccine.

○ Those with a history of allergic reactions to other vaccines or other medical injections will be considered for a medical exemption on a case-by-case basis, and will be determined based on appropriate information/documentation provided by their healthcare provider.

What factors typically do not qualify for a COVID-19 vaccination medical exemption?

  • A history of vaccine side effects over the 24-72 hours after receiving a non-COVID-19 vaccine, such as a low-grade fever, chills, headache or body aches, will not be considered for a medical exemption.
  • The U.S. Centers for Disease Control and Prevention (CDC) recommends that individuals with allergies to foods, oral medications, animals/pets, venom, latex or other environmental allergens get vaccinated against COVID-19. A history of these types of allergies will not be considered for a medical exemption.
  • Other examples of conditions that are not eligible for a medical exemption include:
    • A history of COVID-19 infection.
    • A history of receiving monoclonal antibody infusion for COVID-19 prior to 90 days before the deadline.
    • Presence of a positive COVID-19 antibody on a blood test.
    • A history of immune-compromising conditions in which vaccines may be less effective in some patients.

 How do I submit my request for exemption from the COVID-19 vaccination requirement?

  • Medical Exemption for employees and students: An exemption from the COVID-19 vaccination requirement due to medical reasons requires a written statement from a qualified licensed healthcare provider (M.D., D.O., N.P., or P.A.) that the COVID-19 vaccine is contraindicated for the individual and can potentially be harmful due to medical conditions that might lead to a bad reaction from the vaccine. Submit a completed Request for Medical Exemption to utvaccinereg.utoledo.edu with healthcare provider documentation.
  • Religious Exemption for employees: An exemption due to an individual’s sincerely held religious beliefs requires a signed document stating the employee declines the vaccine due to religious beliefs and/or practices that conflict with the vaccine requirement. Submit a completed Request for Religious Exemption form to utvaccinereg.utoledo.edu.
  • Religious/Philosophical Exemption for students: An exemption due to an individual’s sincerely held religious/philosophical beliefs requires a signed document stating the student declines the vaccine due to reasons of conscience by the individual (or parent/guardian). Submit a completed Request for Religious/Philosophical Exemption form to utvaccinereg.utoledo.edu.

How will I be informed about the outcome of my COVID-19 vaccine exemption request?

Individuals requesting an exemption from the COVID-19 vaccination requirement will receive an email confirming the status of their request.

What do I have to do if an exemption to the vaccine requirement is approved?

If an individual’s exemption request is approved by the University, the individual will be required to:

  • Complete frequent COVID-19 testing at least once per week.
  • Wear a face covering at all times while indoors.

What if I do not get either a COVID-19 vaccine or an approved exemption by the deadline?

Individuals who do not comply with the COVID-19 vaccination requirement will be subject to frequent COVID-19 testing at least weekly beginning Nov. 15.

UToledo will follow the guidance from the federal government on the COVID-19 vaccine requirements, including consequences that would be required for noncompliance. Employees who have not been vaccinated against COVID-19 and who do not have a valid exemption may be subject to disciplinary and/or corrective action procedures. 

I am working remotely. Does this recommendation apply to me?

Yes, the University's COVID-19 vaccine requirement applies to all faculty and staff who are working on campus and remotely. Students who are taking all online courses are only required to be vaccinated if they wish to participate in on-campus activities.

Once I’m Vaccinated Do I Still Need to Wear a Mask on Campus? 

Masks are currently required for all individuals, regardless of vaccination status, while indoors on our campuses. Individuals are not required to wear masks while alone in their office or while eating. Masks are not required outdoors; however, the CDC recommends in areas with high numbers of COVID-19 cases that individuals consider wearing a mask in crowded outdoor settings.

The University will reevaluate the mask requirement for vaccinated individuals if it is determined that the risk of transmission is minimal based on CDC transmission data in our region. Masks would continue to be required for individuals who are unvaccinated.

Last Updated: 1/11/22