COVID-19

UToledo COVID-19 Vaccine Requirement

Frequently Asked Questions


Who does the COVID-19 requirement apply to?

All UToledo students, faculty and staff. The University is engaging in conversations with union leadership about the vaccine requirement.

What is the deadline to have been vaccinated against COVID-19?

Individuals need to have received at least the first dose by Oct. 15, 2021. For individuals receiving a two-dose sequence, the second dose deadline is Nov. 15, 2021.

Which COVID-19 vaccines qualify to meet this requirement?

A COVID-19 vaccine will qualify under this requirement if the vaccine has:

  • U.S. Food and Drug Administration (FDA) full approval or Emergency Use Authorization (EUA)
  • World Health Organization (WHO) Emergency Use Listing (EUL)

The three vaccines with FDA approval or EUA available in the United States are:

  • Pfizer-BioNTech (two dose) (Full FDA approval for individuals 16 years and older; EUA for individuals age 12 to 15)
  • Johnson & Johnson/Janssen (one dose) (EUA for individuals 18 years and older)
  • Moderna (two dose) (EUA for individuals 18 years and older)

For the status of COVID-19 vaccines included in the WHO EUL, please see the World Health Organization’s COVID-19 vaccine website.

Where can I get a COVID-19 vaccine?

The University of Toledo, in partnership with The University of Toledo Medical Center, has COVID-19 vaccines available to faculty, staff and students at three on-campus locations:

  • University Health Center on Main Campus 10 a.m. to 4 p.m., Monday through Friday; Saturday noon to 3 p.m.
  • Main Campus Pharmacy, 7:30 a.m. to 5:30 p.m., Monday through Friday.
  • Outpatient Pharmacy in the UTMC Medical Pavilion on Health Science Campus, 8 a.m. to noon, Monday through Friday.
  • UTMC Comprehensive Care Center on Glendale Avenue, 9 a.m. to 11 a.m., Tuesday through Friday.

There also are many locations in Ohio that offer the vaccination, and a list of these sites can be found using the Ohio Department of Health’s online tool.

Will there be a requirement to get a booster dose of COVID-19 vaccine?

We will follow U.S. Centers for Disease Control and Prevention (CDC) and U.S. Food and Drug Administration (FDA) guidance related to the need for a booster or annual dose of the COVID-19 vaccine.

How do I submit my vaccination records?

You are required to provide proof of COVID-19 vaccination or an approved medical or religious/philosophical exemption by Nov. 15. Once you have received all the required doses of your selected vaccine, you must upload your proof of full vaccination to the secure UToledo vaccine registry. If you have already uploaded your proof of vaccination, you will not need to do this again. If you have lost or misplaced your vaccination card, contact your vaccination provider to request replacement records. If you received your vaccine through UTMC, you can call 419.383.3668 for assistance.

How do I get an exemption from the COVID-19 vaccination requirement?

The University does allow for a limited set of exemptions to the COVID-19 vaccination requirement. Any request for an exemption will be considered on a case-by-case basis, and there is no guarantee that a request for exemption will be approved. Requests for exemptions for medical or religious/philosophical reasons need to be submitted to utvaccinereg.utoledo.edu by Oct. 15.

What religious/philosophical or medical exemptions are considered under this requirement?

  • An exemption based on an individual’s personal sincerely held philosophical or religious beliefs can be requested by completing the Request for Religious/Philosophical Exemption from COVID-19 Vaccination Form available at utvaccinereg.utoledo.edu. Request for vaccine exemption must be related to an individual’s religion or personal beliefs and/or practices that conflict with the University’s vaccine requirement.
  • An individual can request a medical exemption based on a health-related contraindication through submission of Request for Medical Exemption from COVID-19 Vaccination Form available at utvaccinereg.utoledo.edu, including explanation and signature by their healthcare provider. All medical exemptions will be reviewed on a case-by-case basis.

○ An individual can request a medical exemption if they have a documented allergic reaction to an ingredient in the COVID-19 vaccine with appropriate documentation from their healthcare provider.

■  Polyethylene Glycol (PEG) is an ingredient in the mRNA of COVID-19 vaccines (Moderna and Pfizer) and an individual with a documented PEG allergy should not receive an mRNA vaccine.

■  Polysorbate is an ingredient in the Johnson & Johnson/Janssen vaccine, and an individual with a documented polysorbate allergy should not receive a Johnson & Johnson/Janssen vaccine.

○ Those with a history of allergic reactions to other vaccines or other medical injections will be considered for a medical exemption on a case-by-case basis, and will be determined based on appropriate information/documentation provided by their healthcare provider.

What factors typically do not qualify for a COVID-19 vaccination medical exemption?

  • A history of vaccine side effects over the 24-72 hours after receiving a non-COVID-19 vaccine, such as a low-grade fever, chills, headache or body aches, will not be considered for a medical exemption.
  • The U.S. Centers for Disease Control and Prevention (CDC) recommends that individuals with allergies to foods, oral medications, animals/pets, venom, latex or other environmental allergens get vaccinated against COVID-19. A history of these types of allergies will not be considered for a medical exemption.
  • Other examples of conditions that are not eligible for a medical exemption include:
    • A history of COVID-19 infection.
    • A history of receiving monoclonal antibody infusion for COVID-19 prior to 90 days before the deadline.
    • Presence of a positive COVID-19 antibody on a blood test.
    • A history of immune-compromising conditions in which vaccines may be less effective in some patients.

 How do I submit my request for exemption from the COVID-19 vaccination requirement?

  • Medical Exemption: An exemption from the COVID-19 vaccination requirement due to medical reasons requires a written statement from a qualified licensed healthcare provider (M.D., D.O., N.P., or P.A.) that the COVID-19 vaccine is contraindicated for the individual and can potentially be harmful due to medical conditions that might lead to a bad reaction from the vaccine. Complete the Request for Medical Exemption from COVID-19 Vaccination Form available at utvaccinereg.utoledo.edu with healthcare provider documentation by Oct. 15, 2021.
  • Religions/Philosophical Exemption: An exemption due to an individual’s sincerely held religious/philosophical beliefs requires a signed document stating the student declines the vaccine due to reasons of conscience by the individual (or parent/guardian). Complete the Request for Religious/Philosophical Exemption from COVID-19 Vaccination Form available at utvaccinereg.utoledo.edu by Oct. 15, 2021.

How will I be informed about the outcome of my COVID-19 vaccine exemption request?

Individuals requesting an exemption from the COVID-19 vaccination requirement will receive an email confirming the status of their request.

What do I have to do if an exemption to the vaccine requirement is approved?

If an individual’s exemption request is approved by the University, the individual will be required to:

  • Complete frequent COVID-19 testing at least once per week.
  • Wear a face covering at all times while indoors.

What if I do not get either a COVID-19 vaccine or an approved exemption by the deadline?

Individuals who do not comply with the COVID-19 vaccination requirement will be subject to frequent COVID-19 testing at least weekly beginning Nov. 15. We will continue to evaluate the effectiveness of the vaccine requirement’s impact on campus health and the compliance of students and employees. Additional modifications may be implemented as needed.

I am working remotely. Does this recommendation apply to me?

Yes, the COVID-19 vaccine requirement applies to all faculty and staff who are working on campus and remotely. Students who are taking all online courses are only required to be vaccinated if they wish to participate in on-campus activities.

Once I’m Vaccinated Do I Still Need to Wear a Mask on Campus? 

Masks are currently required for all individuals, regardless of vaccination status, while indoors on our campuses. Individuals are not required to wear masks while alone in their office or while eating. Masks are not required outdoors; however, the CDC recommends in areas with high numbers of COVID-19 cases that individuals consider wearing a mask in crowded outdoor settings.

The University will reevaluate the mask requirement for vaccinated individuals if it is determined that the risk of transmission is minimal based on CDC transmission data in our region. Masks would continue to be required for individuals who are unvaccinated.

Last Updated: 9/1/21