Faculty Hiring Approval Process and Hiring Offer Letter Templates

Faculty Hiring Approval Process and Forms

Please note all faculty and staff position requests must be submitted through this webform:

Faculty and Staff Position Request Webform

The following documents must be submitted with the webform for faculty position requests:

If applicable please also submit:

- Supporting WRL and ARGOS reports
- Accreditation standards (if you cited accreditation as a reason this position must be filled)
- Program Review, copy of the latest review and recommendations which support this request
- Faculty and Administrator Recruitment Search Waiver Request (PDF)

Additional Information:

Faculty Hiring Process

Faculty Hiring Process and Workflow

Academic Inclusion Office (AIO) Procedures and Workflows

PERSONNEL ACTION FORMS

Academic Personnel Form (APA) with digital signature

University Personnel Form (UPA) with digital signature

Teaching By Non-Faculty Employees Form

FACULTY OFFER LETTER TEMPLates

Use the following offer letter templates for faculty hires for the Fall, Spring or Summer semester offers.

Scroll down for offer letter replacement text regarding new faculty orientation.

Chair or Associate Dean template - New or Renewal appointment

Immigration Services Legal Fees Memo

Lecturer Offer Letter Template

Part-Time Instructor Offer Template

Part-time Field Supervisor Offer Letter Template

Tenure/Tenure Track Offer Letter Template

Visiting Faculty Offer Letter Template

Contract Administration and Signatory Authority Policy

Note: Questions may be directed to Faculty HR and Academic Finance Office at 419-530-4435.

New Faculty Orientation:

Offer letter replacement text regarding new faculty orientation:

For Fall 2024 hires:

You are required to participate in a new-hire faculty orientation that will take place prior to the beginning of the semester on Tuesday, Aug 20, 2024. Information regarding this orientation will be forthcoming as details are finalized. For information regarding new faculty orientation, contact Cathy Zimmer in the Provost Office at 419.530.3202 or cathy.zimmer@utoledo.edu.