New Faculty Hire
The original forms, no copies, are required to be completed as a new faculty member at The University of Toledo. Upon completion of forms, please return to the department chair in the college department of hire. Your offer letter will designate where to return documents.
If you have any questions regarding completing these forms please contact your Department Chair or the Office of Academic Affairs – Main Campus at 419-530-8481.
Required Forms
- Academic Personnel Action (APA) Form (for internal use only)
- Background Check Authorization - this form must be completed and the original copy returned immediately as the offer is contingent on a successful background check.
- International Background Search - If a candidate is a non-U.S. citizen, this form will also need to be completed.
- Transcript - original transcript of all degrees. Copies are NOT accepted.
- I-9 Employment Eligibility Verification Form - this must be presented with original documents to the department of hire's office. I-9 Instructions.
- Personal Information Form
- Resume/CV
- STRS New Hire Notification
- STRS Notice of Re-Employment as a Teacher (Form 50-150) - To only be completed by rehired retirees
- Statement Concerning Your Employment in a Job not Covered by Social Security (SSA-1945)
- W-4 Federal Tax Withholding Online Instructions - Completed through MyUT Portal
- State Tax Withholding Form (Michigan or Ohio, not both) Ohio Form ; Michigan Form
- Expected Behavior of Employees
- Ethical Conduct Statement - Before completing the form, please review the Ohio Ethics Law and Related Statutes
and "Ethics is Everybody's Business" by clicking on the following links:
- Fraud Hotline Acknowledgement Form
Please review the Fraud Hotline Notice and ORC 117.103 & 124.341 prior to completing this form. - Invention Reporting and Assignment Obligations Form (Full-time faculty only)
New Hire Resources
- New Faculty Checklist (Rocket Card, direct deposit, parking and more)
- How-To Faculty Resources: Find answers here to the most commonly asked questions by faculty.
- Payroll Forms
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- 9 Month Faculty Pay Option Selection Form
- Non-Resident Alien Information Form
- Voluntary Local Tax Withholdings Election Form
NEW HIRE FORMS for OTHeR employment groups