The University of Toledo Commencement

Frequently Asked Questions

 

To help our students, their families and guests to plan ahead for The University of Toledo Commencement, below are commonly asked questions and information that should help to make commencement an enjoyable celebration. Please review all of this information and contact us if you still need additional details.

This is an outdoor ceremony. Please be sure to dress appropriately for the weather and plan for unexpected changes.

We strive to ensure each of our students and their guests have a memorable commencement experience! Thank you. 

A.     GENERAL COMMENCEMENT INFORMATION FOR STUDENTS, PARENTS AND GUESTS 

1.      What’s the difference between the UT Commencement and UT College convocations?

The University of Toledo Commencement is the University-wide ceremony that celebrates the success of all UT graduates earning a wide variety of degrees; it features UT’s president and a national guest speaker, as well as honors each graduate who walks across the stage to be recognized. There are two UT Commencement ceremonies: an undergraduate commencement, as well as a graduate commencement that is held later on the same day. 

In addition to commencement, many UT Colleges hold a separate ceremony for their own graduates, called a “convocation.” An honors convocation recognizes students graduating with honors and recognizes student awards and scholarships in a specific college. Check with your college regarding any honors convocation that may be occurring. 

2.      When and where is the University-wide Commencement?

Undergraduate Commencement Ceremony
Date:  Saturday, May 4, 2019
Time:  10 a.m. -12:30 p.m.
Location: The Glass Bowl, Main Campus

Graduate Commencement Ceremony
Date: Saturday, May 4, 2019
Time: 3-5 p.m.
Location:  The Glass Bowl, Main Campus

 3.         How long will the commencement ceremony last?

Undergraduate Commencement lasts approximately two and one-half hours.  The graduate ceremony will run about 2 hours.

Note: To show the respect due to all graduates, students and guests who attend commencement are expected to stay for the entire length of the commencement ceremony. 

Please plan accordingly, including allowing plenty of time to exit the stadium and navigate traffic (if you need to make it in time for a reservation at an area restaurant, for example). We appreciate your cooperation in assisting us to make commencement a safe and joyful occasion for every UT graduate and their guests. 

4.      What time will the doors open for commencement?

For ceremonies held at the Glass Bowl stadium, gates and concessions will open at 8 a.m.  

5.      What type of food and beverages are available for purchase in concessions?

A variety of light snacks, as well as non-alcoholic beverages, are available for purchase in concessions, which are located in the Glass Bowl. 

6.      Where are the University and the Glass Bowl stadium located?

Our Maps & Directions page can help you to find your way to UT’s Main Campus in west Toledo. Once you are on campus, there will be commencement signs and staff to help you find parking lots and the Glass Bowl, where commencement will be held. 

7.      Do I need tickets to attend commencement?

No, tickets are NOT required for families, spouses and other guests to attend commencement.  Students are welcome to invite as many guests as they would like. 

8.      How many guests can a UT student invite to his/her commencement?

Seating is not limited, and each graduate is encouraged to invite as many guests as they would like! Please note that there is no reserved seating. Therefore, seats are on a first-come, first-served basis, with signage and staff available to assist guests. (Information for individuals with special needs, such as physical limitations, is provided below.) 

Guests are encouraged to enter the Glass Bowl stadium using Gates A through F. Ushers will be on hand to direct guests to seats that offer the best view of their graduating student’s specific UT College. 

9.      Where may I park for commencement?

There is ample parking available on Main Campus. Parking details are available here

Reserved parking is not available for commencement; therefore, all parking is on a first-come, first-served basis. (Special needs parking is available for those with a handicap placard or license plate; please see details immediately below.) 

10.  Where are ADA accommodations available, such as for a family member with a wheelchair?

Parking and transportation to and from the stadium for persons with special needs are available, with accessibility parking details listed here

Parking Lot 9 is dedicated to those individuals who have state-issued handicapped parking passes.

Also, Lots 18 and 19 provide wheelchair-access shuttle bus transportation from the lots to the Glass Bowl. Before and after the ceremony, buses will return guests to Lots 18 and 19. Shuttle service will run for 90 minutes before and after the ceremony. 

Seating areas are available inside the Glass Bowl stadium for guests with physical impairments and/or those who use wheelchairs, with family seating located nearby. Ushers will be available to help guests find these areas; please ask for help, if needed. 

11.     Are there restrooms inside the Glass Bowl?

Yes, restrooms are available throughout the Glass Bowl venue. Signs are posted to help you readily find bathrooms. 

12.     What if it rains or the weather looks bad on commencement day?

In the event of inclement weather, cancellation notifications will be sent to students through the University’s UT Alert System. Guests may review information online via the Spring 2019 Commencement Inclement Weather Plan. Umbrellas are permitted.

13.  Where may I find information about hotel lodging and/or dining in Toledo?

Here are some lodging options near campus, with many other options available throughout the region. You are encouraged to make reservations as early as possible. 

As a reminder, if you are making meal reservations or plans for a family gathering that will occur immediately following commencement, please allow plenty of time to leave the Glass Bowl and navigate heavy traffic on Commencement Day. 

Commencement is anticipated to last two and one-half hours, so please plan accordingly. All students and their guests should plan ahead to stay for the entire ceremony out of the respect due to all of our graduates. We appreciate your cooperation with helping us to ensure that commencement is safe, respectful and enjoyable for everyone! 

14.  Is security available at the UT Commencement ceremony?

Rest assured The University of Toledo Police Department provides security and protection before, during and after commencement. Additionally, parking and transportation staff, ushers and other UT employees are available to assist students and guests as needed. 

Note: Because there is no specific place for students who are graduating to secure their belongings at the Glass Bowl stadium, we recommend they leave personal items (such as a coat, purse or wallet) with a parent or another guest. 

15.  Is there a lost-and-found office on campus?

If you happen to misplace an item during commencement (inside the Glass Bowl or elsewhere), please feel free to contact The University of Toledo Police Department at 419-530.2600 in case someone finds it and turns it in. If you happen to find an item belonging to someone else, please notify one of the ushers or another staff member, who will assist us with finding the owner. 

16.  May I take photos or record video during commencement?

Yes! This day marks a major milestone for the graduate, as well as his/her family and friends. Therefore, photos and videos may be taken on your personal recording devices as long as they do not interfere with the procession or ceremony, or impede other guests from viewing commencement activities. 

Additionally, a professional photographer will be on hand to take a photograph of each graduate while on stage; please see details below (Question #31). 

17.  Can family members or other guests view the UT Commencement online?

Yes, if they are unable or choose not to attend, anyone may enjoy the UT Commencement ceremony by watching it “live” online at video.utoledo.edu. (The web link will be posted on The University of Toledo Commencement webpage.) 

18.  Can I brig an umbrella into the Glass Bowl?

Yes, umbrellas will be allowed.

 B.      STUDENT-SPECIFIC INFORMATION ABOUT COMMENCEMENT 

18.  How do I get my name listed in the commencement program booklet?

Students must apply for graduation by March 8, to get their name printed in the program booklet. If you miss graduation deadline, your name will not appear in the program booklet; however, you will still be registered to walk in the commencement procession. 

19.  How do I get my name projected onto the large screen at commencement?

To get your name projected onto the large (jumbotron) stadium screen, students must complete the Marching Orders process by Friday, April 8th. An email from the Office of the Registrar will provide details. 

20.  Will my name be read at the commencement ceremony?

Yes, if you follow these instructions: Graduation candidates should pick up their name card at the Registrar’s Office -- located in Rocket Hall, Room 1100 -- between 8:30 a.m. - 5 pm. Friday, April 22, through Friday, May 3. When picking up your name card, you must present a photo ID. 

Additionally, candidates must then take this name card to the commencement ceremony in order to have their name announced. (You will hand this name card to the announcer when you approach the stage, so your name can then be read as you walk across the stage. See Question #21 for more details.) 

21.  As a graduate, what will I be expected to do at commencement?

Please be sure to arrive on time – at least one hour before commencement begins! -- so that we may keep everyone on schedule. (Please see information below about where to report for lining up before commencement begins—Question #28.) Students will be lined up and pre-seated one-half hour before commencement begins to help ensure the ceremony ends on time. Staff will be on hand to guide you. 

During the ceremony, each candidate will be given a commemorative diploma case. As you approach the stage, you must hand your name card (see above question/answer) to the announcer to have your name read, then walk across the stage to be congratulated by your UT College dean, UT President Sharon L. Gaber and a member of the Board of Trustees. You also will have your photo taken by a professional photographer while you are on stage. (See Question #20 above.) You will then walk back to your seat for the remainder of the ceremony. 

Note: Out of respect for all of our graduates, if you attend commencement you are expected to stay for the entire ceremony; please do not exit early! Students, their family members and all guests should plan accordingly so that our commencement ceremony is a safe and dignified event for all participants. 

Many more details about commencement are available via the following links: (will be posted when available)

- Undergraduate Commencement Guide 

- Graduate Commencement Guide

 22.  Will I receive my diploma at commencement?

No, graduates should expect to receive their diplomas within 45 days following commencement. Diplomas are ordered after your college has reviewed your degree requirements and has cleared you to graduate. 

Diplomas will be mailed to the address reported on the Application for Graduation. Updates to this address can be made via email at graduation@utoledo.edu. The mailing of your diploma will be delayed if there are any holds on your student record (e.g., for parking tickets, financial obligations, library fines).

Degrees are posted to the transcript within 30 days of the commencement ceremony. 

23.  Where may I receive transcript information?

Transcript information is located on the Registrar’s Office website at www.utoledo.edu/offices/registrar/transcripts.html

24.  Where should my guests park if they plan to attend commencement?

Specific details are provided in the section above (Questions #9 and 10). Please help us to ensure your family and/or all guests know exactly where they should park and how to find their way to the Glass Bowl. Maps are conveniently available online at www.utoledo.edu/commencement/parking/parking-glassbowl.html and staff and signage will be available that day to help everyone find their way. 

25.  Where should my guests sit at commencement?

Guests may enter the Glass Bowl stadium using Gates A through F. Ushers will be available to help direct guests to seats that offer the best view of your particular UT College. 

Seating is on a first-come, first-served basis and no tickets are required; therefore, please encourage your guests to arrive early. Because there is plenty of seating available in the Glass Bowl, each graduate may invite as many guests as they would like! 

26.  What if it rains or the weather looks threatening on Commencement Day?

In the event of inclement weather, cancellation notifications will be sent through the University’s UT Alert System. Additional information can be found on the Spring Commencement Inclement Weather Plan webpage.

27.  Where may I get academic regalia?

Caps, gowns, tassels and announcements may be purchased at the University Bookstore. If you have questions about regalia, please contact the bookstore at 419.530.2516. 

28.  When and where should graduates line up for the ceremony?

For the Undergraduate Ceremony:

Undergraduate candidates will line up with their appropriate colleges on North Stadium Drive in front of the Larimer Athletic Complex. Staff will assist candidates in getting to their designated line-up locations. Candidates should begin lining up at 9 a.m. Pre-seating will begin promptly at 9:30 am. 

West Tower – Tennis Court Side                                     East Tower – Visitor Locker Room Side
University College                                                            College of Nursing
College of Pharmacy and Pharmaceutical Sciences            Judith Herb College of Education 
College of Health and Human Services                             College of Arts and Letters
College of Engineering                                                     College of Natural Sciences and Mathematics    
                                                                                        College of Business and Innovation

There is no rehearsal for the undergraduate commencement ceremony. Marshals from your college will assist as you line up, lead you into the Glass Bowl and to your seat. Please look to them and listen for their instructions.

Note: Please plan ahead to arrive on time – no later than 9:00 a.m.-- to allow adequate time to line up with your college. Unfortunately, graduates who arrive late will not be able to sit with their college.

For the Graduate Ceremony:
Master’s, certificate and educational specialist candidates will line up with their appropriate colleges on North Stadium Drive in front of the Larimer Athletic Complex. Doctoral candidates and their advisors will line up with the College of Graduate Studies, also on North Stadium Drive in front of the Larimer Athletic Complex. Ushers will assist candidates to get to their designated line-up locations. Candidates should begin lining up at 2 p.m.

West Tower – Tennis Court Side                                    East Tower – Visitor Locker Room Side
College of Graduate Studies                                           College of Nursing
College of Pharmacy and Pharmaceutical Sciences          Judith Herb College of Education
College of Health and Human Services                           College of Arts and Letters
College of Engineering                                                   College of Natural Sciences and Mathematics
                                                                                      College of Business and Innovation    

Note: Please plan ahead to arrive no later than 2:00 p.m. to allow adequate time to line up with your college. Graduates who arrive late will not be able to sit with their college. 

29.  Which students are eligible to receive honors cords?

Undergraduate candidates with a higher education GPA of 3.30 or higher are qualified to graduate with scholastic distinction. This GPA is calculated using all undergraduate coursework taken at The University of Toledo, all undergraduate coursework taken at other institutions, as well as any grades deleted or forgiven in accordance with UT Board of Trustees’ approved policies. 

No student will be awarded a level of honors above that indicated by The University of Toledo GPA. 

Eligible candidates will be distinguished at commencement based on all academic work completed prior to the term of graduation. 

Qualified students will be notified by email as to when and where they may collect their honors cord. 

30.  What should I wear to commencement?

This is an outdoor ceremony. Please be sure to dress appropriately for the weather and plan for unexpected changes.  Also, keep in mind that commencement is an official ceremony, so please dress accordingly.

Remember to wear additional academic regalia that correspond with your honor society (e.g., sash, medal, ribbon, etc.). 

Note: Graduates, please leave any personal items (such as coats and purses) with one of your guests. There are no facilities available for storing these items in the Glass Bowl. 

31.  Will there be a photographer at commencement?

Yes. Each candidate will be professionally photographed as he/she proceeds across the stage. Approximately three weeks after the ceremony, each candidate will receive a proof of the pictures and ordering instructions. For more information about the photographs, please call Grad Images at 800.424.3686. Purchasing these photos is optional. 

32.  What if I need any additional information?

  • For general commencement information, please contact the Office of the Provost at 419.530.2738 or provost@utoledo.edu
  • For questions regarding the UT College ceremonies, please contact your specific college.  

Thank you for reviewing all of the above information to help us make UT Commencement an enjoyable experience for everyone. Please contact us should you need any more details not provided on this webpage. 

Because we strive to serve our students, their families and guests in the best manner possible, if you have any suggestions as to how we might improve this information, we welcome your input.  

Thank you and Go Rockets!

Last Updated: 6/30/19