Career Services



Welcome to the resource page for on-campus employers. Contact Career Services if you need consultation or guidance related to student employment. 

On-Campus Student Employment Policy 

On-campus Student Employment Compensation Plan

Hiring Manager ToolKit


Hiring Workflow Process

When hiring a student worker through on-campus student employment, use these step-by-step guides to assist in the hiring process.  

Posting Jobs/Handshake

All on-campus student employment positions MUST be posted on Handshake for a minimum of seven days. 

When posting a position for students, the Job Description Template below is required to be completed and pasted into the job description box.  

Job Description Template

ePAF Tutorials


Changes to On-Campus Student Employment Hiring:

  • Dynamic Forms:  New Hire Paperwork
  • Background Checks
  • Required comments in the ePAF
  • Job Posting Template - revised

Spring 2021 Hiring Update Presentation

How to Complete Digital Hiring Forms- Training Video


Hiring Dates

Summer 2023 

Start Date:  May 13, 2023 

End Date FWS: August 18, 2023 

End Date Non-FWS:  August 18, 2023 

  • You may begin submitting your summer ePAFs on May 2, 2023.
  • We cannot begin approving ePAFs until May 10, 2023.

FALL 2023 - 2024 

Start Date: August 19, 2023 

Graduating/FWS: May 3, 2024 

End Date: May 11 , 2024 


Start Date: August 19, 2023 

End Date FWS: December 15, 2023 

End Date Non-FWS: December 15, 2023 

Incoming students (Undergraduate and Graduate) 1st semester at UTOLEDO are not eligible to start until their 1st day of classes August 28, 2023.

In order to ensure that we can process the large volume of students at the start of the fall semester, we will be doing a two-tiered system for submitting ePAFs again this year. 

  • July 8, 2023: ePAFs can be submitted for students who did not take summer classes. 
  • August 7, 2023: ePAFs can be submitted for students who took summer classes 


Start Date: December 20, 2023 

End Date FWS: May 3, 2024 

End Date Non-FWS: May 11, 2024 


Josh Vail




Last Updated: 1/10/24