Keeping Campus Safe


Since the beginning of the pandemic, The University of Toledo has relied on evidence-based guidance from the Ohio Department of Health and the U.S. Centers for Disease Control and Prevention, as well as our own infectious disease experts, to promote a safe campus environment for our students, employees and guests. We will continue to monitor and respond to changes in guidance from public health officials and state leaders.


Health and Safety

COVID-19 Vaccine

To promote and protect the health and safety of our campus, the University is requiring all students and employees to be fully vaccinated against COVID-19.

Students and employees, including those working on campus and working remotely, are required to be vaccinated or have an approved exemption by Nov. 15. Students who are taking all online courses are only required to be vaccinated if they wish to participate in on-campus activities.

The University’s decision, announced Sept. 1, 2021, is in response to an available vaccine receiving full U.S. Food and Drug Administration (FDA) approval and the rising prevalence of the delta variant causing a resurgence of COVID-19 cases in our community.

By uploading required proof of vaccination through the University’s secure vaccine registry portal , students and employees also will be able to participate in the Rocket Vaccine Incentive Program , which will award thousands of dollars in prizes through Oct. 7

Students, faculty and staff members can receive a COVID-19 vaccine at three on-campus locations:

  • University Health Center on Main Campus, 10 a.m. to 4 p.m., Monday through Friday, and on Saturday noon to 3 p.m.
  • Main Campus Pharmacy, 7:30 a.m. to 5:30 p.m., Monday through Friday.
  • Outpatient pharmacy in the UTMC Medical Pavilion on Health Science Campus, 8 a.m. to noon, Monday through Friday.
Appointments are not required.

UTMC also continues to serve as one of Ohio’s COVID-19 vaccination sites providing vaccines to the general public though its partnership with the Toledo-Lucas County Health Department and the Ohio Department of Health.

Additional information about the COVID-19 vaccine, including frequently asked questions, the University’s role in community vaccination efforts and how to register for an appointment at one of the community vaccination sites is available on the University’s Dispensing Vaccines webpage.

Face Coverings

Fabric masks that fully cover the nose and mouth are required for all individuals, regardless of vaccination status, while indoors on our campuses. Individuals are not required to wear masks while alone in their office or while eating. Masks are not required outdoors; however, the CDC recommends in areas with high numbers of COVID-19 cases that individuals consider wearing a mask in crowded outdoor settings.

The CDC still requires face coverings be worn on public transportation, regardless of vaccination status. This includes TARTA’s on-campus and community bus services.

If you are unable to wear a face covering due to a medical condition/disability, please submit an accommodation application with relevant medical documentation. Employees may complete the ADA Reasonable Accommodation Request Form through the Office of Institutional Equity and HR Compliance. Students may complete the application on the Disability Accommodation Portal through the Office of Accessibility and Disability Resources.


If you are exposed

Individuals who were in close contact with someone who has tested positive for COVID-19 for a total of 15 minutes or more within a 24-hour period will need to take precautionary measures, depending on their vaccination status.

In line with guidance from the Ohio Department of Health and the Toledo-Lucas County Health Department, individuals who are not fully vaccinated against COVID-19 should quarantine for 10 days before returning to work, class or other on-campus activities and get tested for the virus eight days after their exposure.

Individuals who are fully vaccinated or who have recovered from a laboratory-confirmed positive COVID-19 diagnosis in the previous 90 days do not need to quarantine following an exposure to COVID-19, as long as they aren’t experiencing symptoms, but they should get tested three to five days after their exposure. To be considered fully vaccinated, two weeks must have passed since an individual received the final dose of a COVID-19 vaccine.

To request an antigen test on Main Campus following an exposure to COVID-19, faculty, staff and students can call or text 419.250.9750 and indicate they’ve been exposed to someone with the virus.

Results from the rapid antigen test will be available within 30 minutes. Anyone who tests positive for COVID-19 through the rapid antigen test will be referred for a PCR test to confirm the diagnosis.

PCR testing following exposure is also available Monday through Friday at UTMC’s Comprehensive Care Center, 3333 Glendale Ave. Call 419.383.4545 for an appointment. Results will be provided in 24 to 48 hours

Anyone who is exposed to the virus should monitor themselves for symptoms and wear a mask in all public indoor settings for 14 days.

Anyone who develops symptoms following an exposure to COVID-19 should immediately isolate themselves from others, get tested for the virus as soon as possible and contact their healthcare provider if their symptoms are severe or worsen.

Human Resources has additional details about the University’s protocols for returning to on-campus activities following a close-contact exposure.

The Toledo-Lucas County Health Department and the Ohio Department of Health are handling contact tracing for any cases connected to the University. The CDC website has additional guidance of what constitutes an exposure and what steps an individual should take following an exposure.

The University will provide alternative housing for any residential students who require quarantine following an exposure.


If You Test Positive

Individuals who have tested positive for COVID-19 should self-isolate for at least 10 days from symptom onset, per CDC guidelines. Individuals who test positive but are not symptomatic should self-isolate for 10 days from their positive test.

Human Resources has additional details about the University’s protocols for returning to on-campus activities following a COVID-19 diagnosis.

As the University has previously communicated, students will not be penalized if they must miss class due to an illness or the need to quarantine. The Office of Student Advocacy and Support will assist students with making any necessary arrangements, and all materials will be accessible remotely. They can be reached at 419.530.2471 or rocketresponse@utoledo.edu.

The University will provide alternative housing for any residential students who test positive for COVID-19.

The University continues to encourage all faculty, staff and students who test positive for COVID-19 to report their diagnosis to the proper office.

Information about flexible work arrangements and the University’s return-to-work criteria for employees following close contact, suspected or confirmed COVID-19 is available from Human Resources.

 

Student Health Services

Student health centers are available on both Main Campus and Health Science Campus.

Main Campus – University Health Center

The University Health Center is open from 10 a.m. to 4 p.m. Monday through Friday, and on Saturday noon to 3 p.m. Call 419.530.3451 to schedule an appointment.

Health Science Campus – Student Health and Wellness Center

The Student Health and Wellness Center on Health Science Campus is open from 10 a.m. to 3:45 p.m. Monday through Thursday and from 9 a.m. to 1 p.m. Friday. The center is open year-round, closing only Dec. 25 - Jan. 1. Call 419.383.5000 for an appointment.

Pharmacy

Comprehensive pharmacy access is available through outpatient pharmacies on both campuses with multiple locations for ease of access.

Telehealth Services

UToledo students, faculty, staff and their beneficiaries can access on-demand virtual care services for urgent care needs daily from 8 a.m. to 10 p.m. through a partnership with University of Toledo Physicians. Services can be accessed online.

COVID-19 Testing

Symptomatic Testing

Faculty, staff and students who are experiencing symptoms of COVID-19 have access to on-demand testing through the University Health Center from 10 a.m. to 4 p.m. Monday through Friday and noon to 3 p.m. on Saturday.

Individuals should enter the health center via door 2 in the front of the building. A clinic employee will escort them to a specially designated waiting area to get a rapid antigen test and see a provider.

No appointments are needed.

If the rapid antigen test result is positive for COVID-19, a more sensitive PCR test will be administered to confirm the diagnosis. Results from the PCR test will be provided in 24 to 48 hours via a phone call.

COVID-19 testing also is available for symptomatic individuals Monday through Friday at UTMC’s Comprehensive Care Center, 3333 Glendale Ave. Call 419.383.4545 for an appointment. Testing will be performed outside. Those with symptoms of COVID-19 should not enter the clinic.

While waiting on test results, the CDC recommends individuals experiencing COVID-19 symptoms stay home and monitor their health.

Insurance will be charged for the test. Students needing financial assistance can receive help by contacting Student Affairs at 419.530.7963. The Toledo-Lucas County Health Department also maintains a list of community testing sites.

Surveillance Testing

UToledo is significantly expanding its surveillance testing program for students and employees this fall in response to the highly contagious delta variant.

All residential students, regardless of vaccination status, were required to be tested for COVID-19 prior to moving into their assigned residence hall.

Students who live or attend class on campus also are required to participate in the University’s weekly asymptomatic testing program when randomly selected unless they provide the University proof of being fully vaccinated via the University’s vaccine registry portal.

Students may be held responsible under the Student Code of Conduct for a missed testing appointment.

Employees are encouraged to participate in surveillance testing but can automatically opt out of the weekly selection process if they provide proof of vaccination against COVID-19.

The random COVID-19 surveillance program is separate from the regular testing that will be required of all students and employees who are not vaccinated against COVID-19 by the University’s Nov. 15 deadline.

Individuals who are selected for surveillance testing will be notified and provided instructions through their UToledo email account. Participants will be given a nasal swab antigen test, which provides results in approximately 30 minutes. Positive results will be confirmed with a PCR test.

Asymptomatic students, faculty and staff who are not selected to participate in the University’s weekly random testing but would like to be tested for COVID-19 may also request a test.


Reporting Positive Cases

In the event that a student, faculty member or staff member informs a University employee they have tested positive for COVID-19 or have been diagnosed as a probable case, that employee should instruct the individual to review the CDC guidance on self-isolation and symptom monitoring, and report the disclosure to the appropriate office, depending on whether the ill individual is a student, faculty member, staff member or UTMC employee.

To voluntarily report a positive case, individuals should contact their designated representative:


  • For faculty, contact the Provost Office at 419.530.8481 or by email.
  • For staff, contact Human Resources at 419.530.1497 or by email.
  • For students, contact the Division of Student Affairs on-call representative at 419.343.9946 or by email.
  • For UTMC employees, contact Infection Prevention and Control at 419.218.3744 (pager) or by email.
  • For vendors, contractors or others doing business at UToledo, contact the Office of Auxiliary Services at 419.530.5759 or by email.

Mental Health

We are all experiencing a lot of change, uncertainty and disruptions of our usual routines. These new challenges give us an opportunity to explore new coping strategies and new ways of connecting. However, it is not unusual to feel stress, nervousness, anxiety or a range of other emotions.

The University of Toledo is committed to helping you stay healthy during the COVID-19 pandemic — and that includes your mental health.

Additional resources are available through Rocket Wellness.


University Counseling Center

The Counseling Center offers services to currently enrolled students via teleservices from 8:15 a.m. to 5 p.m. Monday through Friday. Appointments can be made by calling 419.530.2426. UToledo students who are experiencing distress needing support after 5 p.m. may call the after-hours support line at 419.255.9585. Or, you can access the Crisis Text line by texting “ROCKET” or “HOME” to 741741.

Employee Assistance Program

If you are feeling anxious from this situation, you may benefit from seeking counseling. Faculty and staff should contact their mental health provider or reach out to the University’s Employee Assistance Program (EAP) or call 1-800-227-6007 (Use “UT” as the username).

Lucas County COVID-19 Emotional Support Line

The Lucas County COVID-19 Emotional Support Line is a telephone support service provided by the Mental Health and Recovery Services Board of Lucas County. Calls are answered by individuals prepared to provide emotional support to Lucas County residents who are experiencing anxiety, loneliness, depression or some other emotional or mental health challenges due to the COVID-19 pandemic.

The emotional support line can be reached from 11 a.m. to 7 p.m. seven days a week at 419.442.0580.

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UNIVERSITY OPERATIONS

 Fall semester

The University prepared to safely return to a more traditional on-campus experience this fall, with approximately 80% of courses in person and a full schedule of on-campus events and activities.

Welcome Weeks returns with an expanded, 10-week program that began Friday, Aug. 27 and continues through Nov. 6.

The University announced Sept. 1 that students and employees, including those working on campus and working remotely, are required to be vaccinated against COVID-19 or have an approved exemption by Nov. 15. The University also is following current CDC guidance in requiring everyone wear masks while indoors on campus. Masks are not required outdoors; however, the CDC recommends in areas with high numbers of COVID-19 cases that individuals consider wearing a mask in crowded outdoor settings.

 

Course Format

For fall semester, in-person class size is no longer limited to 100 and the University has removed all physical distancing requirements in classrooms. Faculty will take attendance for in-person courses with seating charts to assist with contract tracing. Food and drinks will not be permitted in classrooms.

UToledo will continue to offer a variety of course modalities including online and hybrid courses.

The University continues to provide paper towels and sanitizing spray in classrooms, in addition to enhanced cleaning procedures from Environmental Services


Rocket Athletics

UToledo is welcoming fans back to the Glass Bowl at full capacity this football season.

Other aspects of game day, including tailgating in the parking lots around the Glass Bowl and the capacities in private suites, also have returned in 2021.

Rocket Athletics' return to full capacity includes all other athletic facilities, including basketball at Savage Arena.


Human Resources


Flexible Work Arrangements

The University established a Flexible Work policy, effective June 1, 2021.

In accordance with this policy, employees and leaders have the option to create flexible work arrangements that balance the operational demands of the University with the preferred work arrangements of staff and leaders.

The flexible work policy has no effect on workplace accommodations made under the Americans with Disabilities Act (ADA) and Rehabilitation Act. Employees in need of workplace accommodations due to a disability or medical condition should complete the ADA Accommodations Request Form.

Employees with questions specific to their individual circumstances should contact their supervisor or Human Resources consultant.


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STUDENT RESOURCES

Academic Support

The Center for Success Coaching is available at 419.530.1250 to assist students with questions and concerns related to academic challenges and resource support. Additional information is available on the student success website

Financial Support

The University has organized emergency financial assistance programs for current students experiencing financial hardship as a result of the COVID-19 pandemic through the existing Rocket Aid application process.

A student only needs to fill out one Rocket Aid application and the UToledo team will work with each student individually to identify all options available to assist them. This includes funding available through federal relief programs and donors.

Student Support

The Office of Student Advocacy and Support is ready and able to assist students who may need help. They can be reached at 419.530.2471 or rocketresponse@utoledo.edu.


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Travel Restrictions

University Travel

University-sponsored travel is permitted effective Aug. 24, 2021. This includes both domestic and most international travel. The University continues to restrict sponsored international travel to countries designated as Level 4 , very high risk by the CDC.

Anyone traveling from or through a country designated Level 3 by the CDC will be required to complete a seven-day quarantine before returning to campus.


Personal Travel

The University continues to encourage all faculty, staff and students to voluntarily register any international travel plans. Individuals who did not previously register travel may also use the form to report their return.

Ohioans are encouraged to review the Centers for Disease Control and Prevention (CDC) guidance when considering travel.

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Last Updated: 10/1/21