University of Toledo

Animal Transfers, Requisitions, Imports and Exports

 

FOLLOW THE INSTRUCTIONS BELOW TO OPEN AND SEND FORMS 

MUST USE GOOGLE CHROME.   must have adobe software.

  1. Open Google Chrome.
  2. Click the puzzle piece symbol towards the top right  of the browser.
  3. Select 'Manage Extensions'.
  4. Make sure Adobe Acrobat extension is in the 'On' position.
    • If you do not see this extension, contact the IT Help Desk.
  5. Select which form you'd like to open. It should open in the Adobe Acrobat extension.
  6. Select  'Open in Desktop App' towards the top right of the browser.
    • If the option is not available, look to the right under 'Tools'; you may need to sign in to Adobe using your UTAD log in.
  7. Complete form and click 'Submit'. An email should pop up with the completed form attached.
    • If you do not have Adobe software on the computer you are using the 'Submit' box will not work. You will need to download the form, complete it, and email it to marcie.ferguson@utoledo.edu and ashley.kurth@utoledo.edu.

 

Animal Transfers: 

  1. Complete an Animal Transfer Form when transferring animals between approved protocols (i.e. experimental to breeder, etc.) and/or between PI's.
  2.  Transfer labels MUST be placed on the cages by the lab or by DLAR (if requested). 

 

Ordering animals from Approved Vendors:

  1. Complete an Animal Requisition Form when purchasing research animals from approved vendors such as Charles River, Jackson, Taconic, Envigo, etc.

  2. Orders are due every Wednesday by noon to be received the following week (pending availability). 

    • DLAR will notify the lab of any delivery delays and when the animals are received.
  3. Must allow a 3-day acclimation period before working with any newly received animals.

  

  

Importation/Exportation of Live Animals  from unapproved vendors/Institutions:

  1. Complete and submit the IMPORT/EXPORT REQUEST FORM to DLAR. 
  2. DLAR will work with the Technology Transfer Office to begin the MTA (material transfer agreement) process (if needed). 
  3. DLAR will communicate with the associated institution to exchange animal health and husbandry information.
  4. Once all steps are completed and the shipment is approved, DLAR will set up shipment.
  5. The import/export process can be completed in as little as a couple weeks but delays are possible.

Imports

    • DLAR must receive an import form before the import process can begin.
    • The receiving institution must meet DLAR's animal health requirements.  If they do not, the import may be denied. 
    • When approved, animals are received into quarantine. It is important to note that most animals are quarantined in Wolfe Hall DLAR at the main campus.
    • During the quarantine period, these animals are isolated and accessible only by DLAR staff.  The animals are tested for common pathogens. Testing and results may take up to 2 weeks.  Once cleared, the animals are released to the appropriate housing room. Quarantine testing and any administration processing fees) are charged directly to the UT researcher.
    •  In most cases, the receiving institution (UT) pays for the shipping. 

Exports

    • DLAR must receive an export form before the export process can begin.
    • Animal health and husbandry information is shared with the receiving institution.  Any additional health testing required is not covered by DLAR.  
    • Once approved by the receiving institution, shipping arrangements are made. Our preferred courier is Validated Delivery Solutions.
    • Shipping container costs, administration processing fees, and technical time for packing up the animals are all charged directly to The University of Toledo's research lab.  In most cases, the receiving institution pays for the actual shipping.

 

Please contact DLAR with any questions regarding animal transfers, ordering animals from an approved vendor, or importing/exporting animals from an outside vendor/institution.

 

“All animals must be acquired lawfully, and the receiving institution should ensure that all procedures involving animal procurement are conducted in a lawful manner…Transportation of animals is governed by a number of U.S. regulatory agencies and international bodies…Movement of animals within or between sites or institutions should be planned and coordinated by responsible and well-trained persons at the sending and receiving sites to minimize animal transit time or delays in receipt.”

Last Updated: 6/27/22