UToledo Human Resources

Beginning Employment

 

Create UTAD access & Email - Once your paperwork has been entered into the Banner payroll system you will receive an email from your HR Consultant/Specialist with your Rocket number  to complete. The link to the Create your Email/UTAD access page is here, that will prompt you through the steps to establish your email and UTAD as an employee.  Rehires use the Forgot UTAD Username/Password or Password Reset to active. New hires use the New Account Creation/Activation to active

 

W4 Federal Tax Exemption or Allocations – Once you have received your first paycheck, you may go online to My UT to update your exemption or allocations.  This is accessed by clicking on the Tax Forms under Pay Details & Leave Balances heading. If you are experiencing issues setting up your federal taxes, please contact Payroll at payroll@utoledo.edu or (419)530-8780. Please click here for instructions. 

 

Direct Deposit - Once you have activated your UTAD account you may go online to My UT to sign up to have your check direct deposited into the account(s) of your choice. This is accessed by clicking on the Direct Deposit Information under the Pay Details & Leave Balances heading. If you are experiencing issues setting up your direct deposit, please contact Payroll at payroll@utoledo.edu or (419)530-8780. Please click here for instructions. 

 

Request New/Replacement Rocket Card (this is your ID Badge) – Can take up to 48 hours after you have activated your UTAD account you may go online to My UT to request your Rocket Card (ID Badge).  This is accessed by clicking on Request New/Replacement Rocket Card under the Other Services heading.  Please contact Auxiliary Services at rocketcard@utoledo.edu or 419-530-5842 for questions and issues regarding this process.  There is no charge for an employee's first ID Badge. Please click here for further instructions. 

 

Request Door Access for HSC Proxy Card –  This is for HSC employees only to be approved for door access. This is accessed by clicking on Request Door Access for HSC Proxy Card under the Other Services heading.  

 

Request/Update Parking Permit – Can take up to 48 hours after you have activated your UTAD account, you may go online to My UT to register your vehicle.  This is accessed by clicking on Request/Update Parking Permit under the Other Services heading. Please contact the Parking Services Office at parking@utoledo.edu or 419-530-4100 for questions and issues regarding this process. Please make sure that you register for a parking pass as parking tickets will cost you $50 if you are cited.

 

  • Permit types available for employees:
    • Parking “U” permits are for CWA/AFSCME/FOP at a negotiated rate, lots may be further from the buildings.
    • Parking “A” permits are available to all employees at a set rate, these lots are closer to the buildings. This permit is required when utilizing disability spaces.

 

Emergency Contacts – Once you have activated your UTAD account, you may go online to My UT to designate your emergency contacts. This is accessed by clicking on Update Emergency Contacts under the Personal/Office Information heading.

 

Bargaining Unit Employees Only - Please review your Collect Bargaining Agreement at https://www.utoledo.edu/depts/hr/laboremployee/laboremployeerelations.html. You will be able to view, download or print yourself a copy. You as the employee, are responsible for all the information located in the Collect Bargaining Agreement.
Last Updated: 6/27/22