CHHS Technology Fee Committee

Request Procedures

Tech Fee Submission Instructions

1. Submissions forms are available on the CHHS Tech Fee website (http://www.utoledo.edu/hhs/committees/techfee/forms.html)
2. Fill out the required PDF form and attach the corresponding quote(s) to the document resulting in one document containing both the request form and the quote
   1. Note - Quotes must be officially prepared by the vendor and must include all associated costs with the acquisition and implementation of the requested equipment/software.  If the vendor does not provide official quotes (e.g. Amazon) a website print out of a checkout cart may be used.  Any costs not specifically included in the Tech Fee request will become the responsibility of the department.  
3. Each PDF submitted must be named using the following format where the number must represent department priority as determined by the department chair (e.g. “School of Justice Request 1”, “School of Justice Request 2”)
4. Submissions will be performed by the school chair or school secretary and emailed to Kyle.Parsons@utoledo.edu before the posted deadline

 

Tech Fee Request FAQ

Q: When can I submit my request?
A: Each semester (fall and spring) the Tech Fee Committee will set a submission deadline.  Those deadlines can be found here: http://www.utoledo.edu/hhs/committees/techfee/schedule.html.  If a request cannot wait until the scheduled deadline, you may checkout the Fast-Track Submission Procedures below.

Q: When will our school/program receive the items in the request?
A: Typically all requests are received and setup for the following semester.  Occassionally there are delays.  Delays are sometimes caused by the nature of the item(s) being requested.  E.g. Product needs to be reviewed for ADA compliancy by the Office of Accessibilities, needs to be reviewed by legal department, items requested are over $50,000 and must go out for bid, requests require the collaboration of numerous groups (electricians, contractors, etc

Q: What do I do if items previously purchased with Tech Fees requires additional supplies or not working and requires some sort of maintenance?
A: There are two options here.  1) If the technology is not working and it costs less than $1000 to repair, you can submit a Fast-Track submission.  Those details are below.  If it is more than the allowed amount, it must be submitted during the scheduled Tech Fee submission deadlines.  2) If you require additional supplies and you would like Tech Fee to fund the supplies, the original request must have included an ongoing expense for those supplies.  If it did not, request for additional supplies can be submitted during the next tech fee round.

Q: How do they approve Tech Fee requests?
A: Each semester 2 students and 1 faculty person are selected by each school to act as representatives.  These representatives meet to vote on each request to determine the disbursement of available funds.

Q: Who will purchase the approved submissions?
A: The Student Technology Director will purchase and procure all technology.  If the technology is sent/emailed to the requesting faculty, all equipment/ software/access codes must be sent to the Student Technology Director for processing.

Q: I want to get rid of some old equipment that was purchased by Tech Fee.  What do I need to do?
A: Contact the Student Technology Director to determine if the item needs to be disposed of as well as needs to be documented for disposal or recycling.

Additional Details

• Technology staff reserves the right to determine funding required to supply and maintain current services, staffing, computing facilities and technology used in the classroom
The technology staff reserves the right to hold, table, or reject any requests for the following reasons:
• Needs have already been met with existing technology or alternative technology
• Requested software or hardware is incompatible
• Licensing restrictions
• Other reasons as discussed by technology administrators within the college
• The Technology Fee Director should be notified by departments of orders, delivery, implementation or installation that may require his/her services. Notification should include:
  • Lawson E-req numbers
  • Order numbers and confirmations
  • Arrival of deliveries if not sent directly to the College Computing

Fast-Track Submission Procedures

• Department Chairs may submit requests outside the deadlines of the standard submission
• Requests must be submitted using the same form and the same channels as proposed in the standard submission procedures
• Requests must be under $1,000
• Technology administrators will be given time to review each submission (at least 1 week)
• Review may require technology personnel to meet with departments to ask or answer any questions concerning the technical nature of the request
• A digital survey requesting approval or denial will be sent to the voting Tech Fee committee members
• Members will be given a set deadline to submit their vote
• Members will be allowed one vote of “approve”, “deny”, or “submit during scheduled deadline”
• If approved (majority vote to fund), purchasing will be performed in the same manner as described in the Standard Submission Procedures