Canaday Center

Duplication Policies and Fees


The Canaday Center provides limited photocopying and scanning services of the materials held in its collections, so long as the process does not harm the originals, and in accordance with United States Copyright law and donor restrictions.  Note:

    • Canaday Center staff will not reproduce any archival collection in its entirety, and extensive photocopying or scanning requests will be assessed a surcharge (see Fee Schedule below) in addition to the standard per page fee. Published works cannot be copied in their entirety due to potential copyright restrictions.
    • Most copies and scans will be available within a week of the request. Large requests (200+ copies), may take two to three weeks and in some cases, several months.
    • In most cases, the Canaday Center does not own the copyright and literary rights to items in its collections; it is the responsibility of the researcher to adhere to U.S. Copyright and Fair Use laws, including seeking permission from the copyright holder and payment of any royalty fees, in the reproduction and use of archival materials. 
    • Providing copies or scans does not constitute a license to publish or reproduce images in print or electronic form.
    • The Canaday Center will provide only black and white photocopies.
    • Scans are completed by Canaday Center staff only using a flatbed scanner with a maximum size limit of 12 x 17 inches.
    • Digital images will be provided in either PDF or JPEG file formats. TIFF will be considered upon request.
    • Researchers are permitted to use a personal digital camera or other device to photograph materials for personal research use. However, when positioning archival materials for photographing, please handle with care. 

Audio-Visual Duplication

Transfer of analog audio tapes, videocassettes, or film that are a part of the Canaday Center’s collections is available through the Canaday Center on a limited basis. If the Canaday Center is unable to complete the transfer, staff will coordinate with an off-site vendor on behalf of the patron, who will be billed by the vendor directly.

 Photocopying and Scanning Fees*




Handling charge for large orders (exceeding 100 copies)


$15 additional fee for every 250 copies over the first 500.

For all large requests. Includes research completed for the identification, retrieval, and duplication of material conducted by Canaday Center staff.



Waived for the first hour.




Scanned images (72-300 dpi)



Scanned images (600 dpi or higher)



Conversion of audio, film, and video tape to digital for electronic transfer



Conversion of audio, film, and video tape to DVD

$5/file + $10/disc

If sent to outside vendor, costs will be determined by the vendor

Audiocassette duplication (tape to tape)


CD/DVD duplication (disc to disc)

$15 first tape/disc; $5 each additional cassette/disc


Delivery charge


Applies to delivery of files on physical media only. There is no delivery charge for electronic transfer via email or server download.

Mailing charge (for physical photocopies)

10% cost of order, $1.50 minimum charge


*UT Students are not charged for photocopying and scanning, but requests may be limited to 50 copies or less.


For requests exceeding 50 copies, payment in advance is required. Cash, check, or money orders are accepted. We currently are unable to accept credit cards. Checks should be made payable to The University of Toledo - Ward M. Canaday Center for Special Collections and mailed (if applicable) to the address below:

The Ward M. Canaday Center for Special Collections
The University of Toledo, Mail Stop 509
2801 Bancroft St.
Toledo, Ohio 43606-3390

Off-site Users

The Canaday Center staff strongly encourages patrons to visit the Reading Room to fulfill research requests. If that is impossible, staff can provide a limited amount of time conducting research to fulfill reference requests for remote users. That time will not exceed two hours per request. For longer, more in-depth research, users may need to hire a research assistant.

Downloading Images

Users may download images from the Canaday Center’s website or the appropriate pages of the University of Toledo’s Institutional Repository for personal research use only. 

Any other use, including in class presentations, publications, or other creative works (including websites), will require permission from the Canaday Center and any copyright holders, if applicable.

Copyright Notice

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. In addition, the Digital Millennium Copyright Act of 1998 extends the protection of intellectual content in digital form made available on the World Wide Web. Under certain conditions specified in the law (“Fair Use”), libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.  Patrons will be notified of the acceptance or refusal of photo-reproduction requests.

Last Updated: 6/27/22