Canaday Center

Use and Reproduction of Canaday Center Materials

The holdings of the Ward M. Canaday Center are housed in a secure stack area where environmental conditions are carefully monitored to ensure a stable temperature and humidity within ranges appropriate for the preservation of special materials. Materials do not circulate outside the library. Procedures for use are designed to assure proper handling of materials consistent with the library's commitment to preserving its collections for future generations. In working with the collections, staff members regularly identify and treat items needing special conservation.

We encourage the use of our research collection to all qualified users. Holdings are reported as appropriate to national databases and catalogs, subject guides, and journals. The staff responds to inquiries received by mail, telephone, or e-mail and assists researchers who come to the library. In addition, they make class presentations; identify materials suitable for course assignments; and work with the faculty of the University to facilitate students' use of the library's holdings.

The staff will assist you in using the prepared finding aids for the collections and will retrieve desired items for you. Rare books, manuscripts, theses, master's projects, and dissertations are accessible through the UT Library Catalog, Carlson Library's online catalog.  Specialized indexes and inventories provide access to the University Archives. Users of the Center's primary resources are encouraged to consult staff members at an early stage in their research so that we may better assist you in your work.

The materials on this web site have been made available for use in research, teaching, and private study. For these purposes, you may reproduce (print, make photocopies, or download) materials from this web site without prior permission, on the condition that you provide proper attribution of the source in all copies (see below). Although we don't require you to contact us in advance for these purposes, we do appreciate hearing from teachers, students, and researchers who are using our resources in interesting ways (send e-mail to the University Archivist, Barbara Floyd, at  For other uses of materials from this web site -- i.e., commercial products, publication, broadcast, mirroring, and anything else that doesn't fall under "fair use" (explained below) -- we require that you contact the Canaday Center in advance for permission to reproduce. Please see below for more information.

United States Copyright

Title 17 of the United States Code governs the reproduction of copyrighted materials, either through the use of photocopies or other forms of technology.  Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law. 


We encourage the use of our research collection to all qualified users.  However, since virtually all of the materials held in the Canaday Center are unique and difficult or impossible to replace, they are maintained in closed stacks to facilitate their security and preservation. These measures have been instituted to ensure that our collections will be available for use by future generations of researchers.

1. Special collections materials do not circulate outside of the Canaday Center.

2. Please handle materials with care.  Do not mark or deface them in any way. Theft or mutilation of special collections will result in prosecution.

3. Maintain archival and manuscript materials in the order in which they are received.  If you find material damaged or out of  proper order, please report the problem to a staff member.

4. Take notes in pencil only.  Pencils will be provided on request.

5. Leave all bags, briefcases, coats, parcels, umbrellas, etc., on the coat rack in the reading room.  These are subject to search by staff members.

6. Smoking, eating, and drinking are prohibited in the Canaday Center Reading Room.

7. All photocopying is done by staff, subject to Canaday Center regulations and charges.  We reserve the right not to photocopy materials due to condition, copyright, or donor restrictions.

8. Return all materials to a staff member when you are finished and inform the staff member that you have completed work with them.

9. Permission to publish all or part of  manuscript or archival materials housed in the Canaday Center must be requested in writing.  Permission must also be obtained from the copyright holder(s).

10. Citation of Canaday Center Materials

When using materials from The Ward M. Canaday Center for Special Collections, please acknowledge their source by clearly stating the name of the collection in which you found the materials. If the materials you are using were found on our web pages, please specify the URL (web address) of the page on which you found them.  Please cite Canaday Center materials as follows:

For Manuscript Collections --    "[Collection Name], The Ward M. Canaday Center for Special Collections, The University of Toledo Libraries.

For University Archives -- "Records of [College or Administrative Unit], The University of Toledo Archives, The Ward M. Canaday Center for Special Collections, The University of Toledo Libraries"  





Last Updated: 6/9/16