Office of Institutional Research

Survey process & guidelines

Are you planning to administer a survey of students, faculty and/or staff?  If so, here are the steps to take.

  1. For new surveys or changes to an existing survey, submit a study for IRB review using IRB Manager:    [doc.pdf]
  2. You will receive a formal decision that IRB review is not required.
  3. Once you receive a formal determination from IRB Manager, check if the Survey Policy applies to your survey.
  4. If the survey policy applies to your survey, you will need to fill out the survey coordinating form and attach your survey instrument and IRB determination. This will be sent out to the members of the Survey committee for approval and you may be invited to discuss your survey at the next committee meeting.

If you have your IRB determination and Survey instrument files ready, you can start the Survey approval process.

 Note: For all surveys, we encourage you to check our  Survey Calendar  for currently administered surveys and the  Survey schedule to reduce  overlap with pre-scheduled major surveys. 

Exclusions: The following surveys do not need to be submitted for review or approval.

  • Course and Event evaluations
  • Faculty surveying students within their own classes
  • Students surveying other students within their classes

 Survey Workflow Process

University of Toledo Institutional Research Major Surveys Schedule

Survey Contact Person
Yearly AlcoholEdu for College Direct From High School Students, New Transfer Students, First Year CCP Students, New Online Students Student Affairs Dr. Flapp Cockrell July-August July-August July-August
Yearly ODHE Sexual Misconduct Survey All students/faculty/staff Student Affairs  Vicky Kulicke March/April March/April March/April
Alternate year Campus Climate Survey All students/faculty/staff Diversity and Inclusion Dr. Willie McKether -- April --
Alternate year Diversity Survey All students/faculty/staff Diversity and Inclusion Dr. Willie McKether April -- April
Yearly First Destination Survey Graduating seniors  Career Services Shelly Drouillard October/March October/March October/March
Alternate year NSSE (National Survey of Student Engagement) First-year students and Seniors Provost Office/IR Dr. Mingyang Liu February-April -- February-April
Alternate year Beginning College Survey of Student Engagement (BCSSE) All first-year, transfer, and delayed entry students prior to the start of fall Provost Office/IR Dr. Mingyang Liu June-September -- June-September
Every May and Every December following commencement Commencement Survey All graduates who wish to participate per graduation registration. Also, if indicated family or guests that attended Provost Office Laura Malkuian May & December May & December May & December
Yearly Senior Survey Senior undergraduates who have applied for graduation Provost Office Dr. Alana Malik January January January
Yearly HR annual survey All faculty/staff HR TBD October October October
Last Updated: 7/2/20