Student Disability Services


Download Faculty Handbook

Syllabus Statement

Please include the following statement in your syllabus:

The University of Toledo embraces the inclusion of students with disabilities. We are committed to ensuring equal opportunity and seamless access for full participation in all courses. For students who have an Accommodations Memo from Student Disability Services, I invite you to correspond with me as soon as possible so that we can communicate confidentially about implementing accommodations inthis course.

For students who have not established affiliation with Student Disability Services and are experiencing disability access barriers or are interested in a referral to health care resources for a potential disability or would like information regarding eligibility for academic accommodations, please contact the Student Disability Services Office by calling 419.530.4981 or sending an email to

Student Disability Services collaborates with our campus community to create and promote an accessible inclusive environment for all students. Faculty are a key component in this process. Our staff is committed to working with you to effective implementation accommodations and promote universal course design.

Our Accessibility Specialists work with students and faculty enrolled in specific colleges. We are available to consult with you about specific students or general curricular concerns.

Digital Accessibility

The University of Toledo has made a commitment to providing accessible content in all of our digital spaces. We all have a responsibility to design and create content to make this commitment a reality. Please refer to The University of Toledo Digital Accessibility Policy to ensure compliance on your part.

Blackboard Ally Resources

Ally Basic
Ally Quick Start
Ally Indicators

Captions/Audio Description

It is best practice to purchase and use captioned videos. All videos shown as part of your courses or at events must be properly captioned. If you have a video that is not captioned contact the publisher to see if one is available. If this is not an option, please contact our office for assistance at

Providing accessible multimedia assists numerous populations of individuals beyond people with disabilities. To gain a better understanding of various methods of accessible multimedia, Accessible Videos provides examples and definitions of these methods.

Universal Design

Universal Design Guidelines

Additional Resources

University Teaching Center

Microsoft Office Accessibility Center

National Center on Disability and Access in Education

Tutorials on how to make Microsoft and Adobe documents accessible:

  • Heading Styles
  • Alternate Text or Alt Text marking
  • Lists
  • Tables
  • Adding Hyperlinks
  • Columns
  • Tutorials for Captioning YouTube Videos
  • Creating Accessible Electronic Content
  • Identifying Web Accessibility Issues

Make Your Email Accessible

Microsoft Office Accessibility Center

How to Present with Real-time Automatic Captions or Subtitles in PowerPoint


When planning an event always include an accommodation statement in the marketing materials. The Department of Justice (DOJ) recently published new ADA guidance on conducting accessible and inclusive meetings. We encourage you to read through Planning an Accessible Meeting at the beginning of your planning phase. It covers access to meeting sites and parking as-well-as presentations, print materials and other forms of communications.

To ensure that all people with disabilities have the opportunity to fully participate in campus events, please use the follow disclaimer on all promotional material.


We value inclusion and want all to be able to participate. If you are a disabled individual and would like to request an accommodation, we invite you to contact the event coordinator (coordinator name) at (email) and (phone) at least one week before the event.

Print Materials:

This (pamphlet, brochure, playbill, etc…) is available in alternative format upon request. Please contact (department/college/office/) at (phone #) to make a request. Requests may also be emailed to (email address) or faxed to (fax #).

Advance notice is required in order for the material to be available at this event. The amount of time varies on the format requested and length of the material, so please call as far ahead as possible.

Sign Language/Speech-To-Text

Deaf or hard-of-hearing individuals use various accommodations to access the world around them. For some, American Sign Language (ASL) is their first language and they will request an ASL interpreter at events. For others, English is their first language and they may request speech-to-text.

The disclaimer for your event is very helpful because it gives you the opportunity to discuss what accommodations are appropriate for each individual and their request.

Listed below are some agencies that we have used and recommend.

CAPTURE It Unlimited, Inc.

Leah M. Halm, RPR, CSR
CART Captionist

Deaf Service Center (DSC)

Professional Interpreters for the Deaf, LLC

Planning and Hosting a Virtual Event

With the current virtual nature of our learning and working environments, we have developed additional information for you to consider when planning and hosting virtual events.

As with all events, include the disclaimer statements we’ve provided.

If you must wear a facial covering, be certain to wear a clear version. This ensures that anyone who relies on lip reading can see you clearly for access. Appropriate face coverings can be obtained from the SDS office.

We recommend using a Virtual format and offering Real-Time Captioning so that the session is inclusive. Microsoft Teams has a built-in auto-generated live captioning feature. To view more information on the accessibility features for Teams, visit Accessibility Features in Teams.

Zoom has integration with Otter Ai for auto-generated live captioning. To view more information on the accessibility features in Zoom, visit their help Center and this video Managing and Viewing Closed Captions.

At the start of the meeting ask participants to turn on their camera and ensure that their face is well lit and can be differentiated from the background. Let individuals know that they are welcome to use a profile photograph if they wish to keep their surrounds private.

Be mindful of sensory overload and how this could impact participation. Some individuals may wish to call in by phone to minimize stimulation. This is why it is important to include the disclaimer for materials ahead of the event.

If you are producing or using videos, ensure that the viewer is able to understand what is being shown solely based on listening to the video. Dialogue should integrate what is being visually shown.

All prerecorded materials must be closed captioned. YouTube and Echo 360 have integrated editors that make it easy to publish accurate close captions.

Last Updated: 3/26/21