Office of Student Involvement & Leadership

OSIL: Forms & Reservations

 

Form

Used for

Due

New Organization Interest Form

Expressing interest for creating a new student organization

Applications are always being accepted, but they are reviewed during allotted times. Please contact OSIL for further information

Constitution Template

Sample Constitution

Help writing a constitution

Reference only

Travel Authorization Form

Inform the University that your organization is traveling.  Remember that each travel must also complete a liability waiver.

14 days prior to departure

Liability Waiver

  1. Anytime you hold an event where there is risk of injury all participants must complete
  2. When traveling as an organization all travelers must complete

Completed prior to risk activity and completed forms turned into OSIL within 7 days

Annual Report

Mandatory report completed each spring that outlines what the organization has accomplished that year

April 13, 2018

Budget Request

Recognized Student organizations can request an operating budget for the following fiscal year

February 22, 2018

Office / Mailbox / Storage space request

Recognized Student organizations can request an office space in the Student Union, a mailbox and/or storage space for the following fiscal year

If you are an established organization, this is part of your budget report submission. When you submit your report on OrgSync, you will be asked about Office Space and Mailboxes for your organization. If you are a new organization, you can submit a request for a mailbox when submitting your budget request.

 

 

Event Planning and Implementation Forms

Form

Used for

Due

Event Registration Form
To register an event, visit your organization's OrgSync portal. Click on the "Events" tab and then click the green "Create an Event" button on the right.

Note: Only organization members with the authority to create events will see the green "Create an Event" button. Portal administrators can give access to members to create events. 

STARTING POINT for PROGRAMMING

  • Request permission to hold an event on or off campus
  • Request space on campus
  • Initiates requests for:
    • UTPD Security
    • Facilities/Grounds support
    • Bonfires
    • Approval to have Alcohol on campus
    • Risk Management Approval
    •  Room setup (tables/chairs/tech/etc.)

28 days prior to your event

(10 weeks if a contract is requires)

Student Recreation Center Space Request

Reserve space in the Student Recreation Center

*All student organization events must be registered through your organization's OrgSync portal by a member who has administrative privileges, this includes all events at the Recreation Center, Health Education Center, or Carter Field. See "Event Registration Form" above. (New as of Fall 2017)

28 days prior to your event

Food Waiver

Anytime you serve food on campus that is not purchased from Aramark, you must get an approved food waiver.  Ohio Department of Health - Food Safety

21 days prior to your event

WXUT Service or Waiver

WXUT has first right of refusal on all DJ services on campus. Use this form to request WXUT Service or to request a waiver to use another DJ.

28 days prior to your event

Publicity Application

Request Publicity and advertising space around campus (glass display cases, banners, kiosks, etc.)

Min. 14 days prior to desired reservation

Travel Authorization Form

Inform the University that your organization is traveling.  Remember that each travel must also complete a liability waiver.

14 days prior to departure

Liability Waiver

Many uses:

  1. Anytime you hold an event where there is risk of injury all participants must complete
  2. When traveling as an organization all travelers must complete

Completed prior to risk activity and completed forms turned into OSIL within 7 days

Special Funding Request

Application for special funding from the Student Allocation Committee (SAC) to cover event programming or travel

Min. 28 days before event/travel. Due by 4 pm on the Monday before the scheduled SAC meeting you wish to present your request

Incident Report Form

Used to document anything that is out of the ordinary or a violation of local/state/federal law or UT policy

Anytime

Donation Form

Prior to soliciting money or supplies to be donated from any source, we must get the approval of the UT Foundation

14 days prior to solicitation of support

Contract Request Form

University funded Student Organizations cannot enter into a legal agreement for goods/services.  All contracts must be between the university and the vendor.

10 weeks prior to event

Directory Information Request

If you are looking to target a specific group of students by email, you supply the criteria and OSIL will request the list of email addresses. The OSIL will send out your email on your behalf.  **Please note, we will not send out physical mailers via USPS.

6-8 weeks prior to your desired send date

 


 



Last Updated: 3/14/18